Extension Program Coordinator (4-H Unity)

Applications must be submitted to https://illinois.csod.com/ux/ats/careersite/1/home/requisition/14019?c=illinois&sq=1030742&referralToken=-pirxZdIf0aDncaCVEQWRw


Job Summary

4-H after School Duties

• Identifies critical priority needs and issues, with the assistance of other staff, to be addressed through 4-H programs.
• Facilitates the planning of educational activities in an assigned area in conjunction with other staff and volunteers at Unity Community Center:
  • Supervise youth tasks and assist in behavior management during programs and homework time
  • Ensure students are signed in accurately.

• Ensure the safety and security of the facility
• Greet all guests at the door
• Report facility issues to the Business Manager, Office Support Specialist, and County Director if unable to resolve the issue.
• Direct volunteer tasks and monitor volunteer behavior as needed
• Facilitate and assist in the academic support program and enrichment programs
• Assist in facility maintenance: vacuuming, sweeping, mopping, garbage, bathrooms, dishes, sanitization as needed.
• Assist Educator in preparing lessons and activities for nightly programming slots as needed
• Assist Educator in the development of behavior intervention structures as needed
• Collaborate with colleagues to ensure coverage of youth in the library and adults at the entrance
• Communicate with parents on upcoming events, student behavior issues, etc.
• Track behavior, attendance, and late pick-up on tracking sheets, as needed.
• Provide constructive feedback to volunteers and program leaders for more effective leadership.

Monitor K-5 and Teen Academics

• Contact schools/teachers as needed

Registration Coordination

• Assembles registration materials for youth and trains other staff on the registration process
• Tracks youth registration through completion (including tracking missing information, and entering youth into a web-based 4-H system)
• Creates a student roster with all data gathered at registration
• Ensures proper filing of youth registration folders, as well as the timely destruction of documents.
• Create student sign-in documents
• Tracks student attendance and behavior
• Report youth attendance data in monthly reports

Family Communications

• Responsible for parent and family communications
• Market relevant upcoming activities to families.
• Parent meetings: Scheduling, booking presentations as applicable, coordinating with Enrichment Program to link parent meetings and youth programs, etc.
• Assists in conducting surveys and investigations of the needs of the individuals to be served.

Food and Sanitation

• Obtain and maintain a food service handler’s certification; assure compliance with McLean County Health Department food permit rules and regulations, and training of volunteers on Unity food service policies and procedures.
• Coordinates snack helpers; recruiting and leading snack helpers.
• Order cleaning and hygiene supplies and maintain chemical logs
• Coordinates summer lunch program.
• Coordinates Midwest Food Bank transportation and food boxes.

Enrichment Program Coordination

• Finding programs to fill designated spots on a nightly basis
• Contact person for all enrichment programs (Master Gardeners, Spanish, music, pen-pals, etc.)
• Facilitate nightly enrichment programs and communicate any needs to staff
• Provide constructive feedback to program leaders
• Solicit feedback from program-leaders
• Collaborate with Educator for teen enrichment programming
• Coordinate teen social activities/events
• Collaborate with parents and youth on program offerings
• Obtain and maintain a food service handler’s certification; assure compliance with McLean County Health Department food permit rules and regulations, and training of volunteers on Unity food service policies and procedures.
• Coordinates snack helpers; recruiting and leading snack helpers.
• Order cleaning and hygiene supplies and maintains chemical logs
• Coordinates summer lunch program.
• Coordinates Midwest Food Bank transportation and food boxes.

Data Reporting

• Assists the 4-H YD Educator in evaluating program activities, developing impact statements, and recommending continuation, modification, or discontinuance of the program.
• Works with staff and volunteers to collect, process, and maintain program records and data.
• In conjunction with the 4-H YD Educator, prepare program reports.
• Submit contact reports monthly.
• Assists the 4-H Educator with the development and maintenance of financial support (i.e. grant writing and fundraising) for the conduct of the program activity.
• Complies with all Affirmative Action/Equal Employment Opportunity policies and guidelines in all aspects of Extension work; assists Unit staff with data collection for Affirmative Action, Gender, and Targeted reports.

Other Duties

• Participates in staff development and professional development opportunities.
• Performs other duties as assigned by County Extension Director and 4-H Youth Development Educator.

Additional Physical Demands

Minimum Qualifications

High school graduation or GED
Any one or any combination that equals four (4) years/ 48 months of responsible volunteer or professional work experience in coordinating educational and/or community programs or activities
Volunteer/work experience coordinating educational and/or community programs or activities
College coursework in any field of study
60 semester hours equals two (2) years (24 months)
90 semester hours equals three (3) years (36 months)
120 semester hours or more equals four (4) years (48 months)

Specialty Factors

Demonstrated experience and/or coursework in volunteer management, working with youth audiences, and/or developing youth programming.

Knowledge, Skills and Abilities

• Strong communication skills.
• Skill in collaborating with diverse audiences (ethnicity, socioeconomic, ages).
• Ability to interact with school-aged youth, adult volunteers, and family guardians.
• Skill in volunteer recruitment and tutoring/mentoring.
• Ability to work effectively with others individually and in groups.
• Ability to work as a member of a team.
• Ability to independently organize and prioritize work.
• Ability to compile, organize, and maintain complex files, records, and/or reports.
• Ability to learn marketing/promotion techniques for program activities.
• Ability to use Windows-based computer applications, standard office, presentation, and communications equipment.

Appointment Information

This is a 100% full-time Civil Service 0929 - Extension Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible. Salary is $43,000.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on May 28, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact kbuckley@illinois.edu. For questions regarding the application process, please contact 217-333-2137.